Resignation Letter Format and Samples

When you’re surrendering from a setting, it’s a good idea to send out a formal resignation letter, in addition to informing your supervisor personally. A letter provides official notification that you are leaving your work, including your last day of work.

It also works as evidence in your Human Resources data that you have abided by your employer’s notification requirement (lots of firms call for on their hiring contracts that staff members give at the very least two weeks’ formal notice of their intent to surrender from their setting).

What does a resignation letter consist of:

You don’t require to include the reason for your resignation. It is best to keep your letter basic and to the point. It would help if you had the fact of your resignation, the last day of your job, and your ideal wishes for a smooth shift.

Preferably, nevertheless, it is also a great concept to mention the excellent experiences and professional advancement support you had during your employment and thank your employer for these opportunities.

An expression of thankfulness might aid to make sure that your company will certainly want to serve as a specialist reference for you in the future should the requirement emerge.

Review these pointers of what to consist of and how to create a resignation letter to start.

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Official Resignation Letter Example

Here are official resignation letter examples to use as an overview when you are composing concerning your intent to end your work.

Official Resignation Letter Example (Text Version).

Your Name.

Your Address.

City, State Zip Code.

Your Phone Number.

Your Email.






City, State Zip Code.

Beloved Mr./Ms Surname.

I want to educate you that I am resigning from my setting as Advertising and marketing Manager for the Smith Company, effective October 1, 2021.

Thank you for the assistance and the possibilities that you have given me throughout the last 2 years. I have appreciated my tenure with [insert Name of Business]. I am more than happy for the support you have offered me in seeking my expert and personal growth objectives.

Would you please let me recognize if I can be of any support during this change to promote the seamless death of my obligations to my successor? I would be glad to aid. Nevertheless, I can.


Your Signature (hard copy letter).

Your Typed Name.


Email Resignation Message Sample.

If you’re emailing your resignation letter, your subject line must make precise what the components of the email are. “Resignation – Jane Doe” or “Jane Doe Resignation” as the subject will ensure that your supervisor will undoubtedly acknowledge the relevance of the message. The body of the letter ought to be the same as any formal resignation.

Email Resignation Message.

Topic: Firstname Lastname Resignation.

Beloved Mr./Ms Manager.

Would you mind approving this letter as formal notification of my resignation from Capitol Business? My last day of work will be February 25, 2022.

I truly appreciate the experience and growth possibilities I have gotten while collaborating with you; my follower, like me, will undoubtedly be lucky to be a part of your vibrant and encouraging team procedures.

If I can aid by any means to alleviate the shift, please let me know. I desire you and [Insert Name of Business] proceeded success.


Firstname Lastname.

[email protected].


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Resignation Do’s as well as Don’ts.

There are some vital resignations and don’ts, so make sure you carefully analyze your activities before contacting your supervisor and kipping down your resignation.



Keep it favourable. Your resignation was your closing impact when you stopped a job, and it’s constantly an excellent suggestion to leave on an optimistic note– to make your superiors and also peers sorry to see you go.

Offer an official letter. Whether emailed or mailed, a written note is necessary because it provides closure to your human resources file. It likewise guarantees that all the suitable supervisors and management have the info they require. Keep in mind to be considerate and also modest, despite the factors you are leaving the work.

Offer to assist with the transition. It’s excellent etiquette to offer your assistance during the team adjustment. That might imply helping to meet and train your replacement or simply documenting your projects and the processes associated with finishing them.


Do not.

Brag about your new job. You’re leaving– there’s no point in rubbing it in. Plus, there’s constantly the possibility that your new task won’t exercise. If that takes place, you could want that you would indeed remain on good terms with your old colleagues, either for a recommendation or to see about returning to your old work.

Tell the entire reality during your leave interview. There can be various reasons for your job change. You’re possibly leaving since you hate your boss, do not fit in with the company culture or don’t feel any link to the company’s more significant objectives. Currently is not the time to be sincere regarding those truths. 

Leave interviews may appear like a great time to share your problems with the company, yet they’re not.

Maintain it positive and come close to the meeting as a chance to cement the networking partnership, not an opportunity to air vent.

Quit without notification. Many markets are highly tiny globes; leave without adequate notice or on bad terms, and it will likely return to attack you over time.

Specific resignation letter instance.

Below is an example of an easy resignation letter.


Manny George.

Assistant Sales Manager.

LeBron Properties Limited.

45 Mayfair Street, New Plymouth.

Oklahoma 06554.

[email protected].

June 9, 2021.

Dear Patrick.

I am writing to notify you formally that I am surrendering from my position as assistant sales manager of LeBronx Feature Limited, efficient December 23.

I value the chance for expert growth you gave throughout my time at LeBronx Feature Limited. Thank you for your support as well as your motivation.

Would you please let me know exactly how I can help during the transition period? I want you and the firm the most effective.


Manny George.

You can check out other resignation letter samples. We hope you found this article on resignation letter formats helpful. 

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